Executive & Team Assistant (m/f/d)

With a dedicated presence in 27 countries, PHOENIX offers an extensive healthcare logistics network in Europe, combining 3PL/Pre-wholesale logistics and related value-added solutions. This unique network serves our manufacturing partners in any aspect of logistics in their supply chains and is carried out from over 40 distribution centers with a capacity of over 400,000 pallets. The Executive & Team Assistant will be part of our passionate and agile central Healthcare Logistics Team. You will work in an international environment and support the team in achieving commercial and operational excellence goals. The successful candidate will also work closely with local country teams and other cross-functional departments in HQ.


We are looking to appoint an Executive & Team Assistant (m/f/d) to join the Healthcare Logistics team based in our headquarter in Mannheim and to support the groupwide development of our unique network.

Your Tasks

  • Providing high quality & proactive administrative support to the Director Healthcare Logistics and to our central team.
  • Managing agendas and preparing presentations, arranging and coordinating meetings, taking responsibility of travel logistics and process travel expenses,
  • Planning & organizing special events and the participation in conferences.
  • Identifying, collecting and preparing content for our website, as well as internal and external social media channels
  • Bringing in new ideas – also in the area of AI & digitization – and re-thinking business processes in the area of responsibility, contributing to an efficient and lean organization.
  • Assisting in ad-hoc initiatives and projects/tasks as assigned.
  • Building and maintaining a strong network incl. information / best practice exchange with the countries, other assistants or internal stakeholders in the organization.

Your Profile

  • Successfully completed a commercial education.
  • Several years of experience as Administrative Assistant / Executive Assistant, ideally on international level.
  • Good knowledge of the MS office package, SAP and experience in working with collaborative conferencing tools.
  • Structured, team and result-oriented way of working.
  • Hands-on mentality.
  • Strong collaboration and communication skills with the ability to interact with all levels of professionals internally as well as externally.
  • A digital mindset, showing curiosity about emerging technologies related to AI, big data, with a strong willingness to acquire new technological competencies.
  • Experience in planning and organizing events (conferences, workshops, etc.).
  • Excellent English skills both spoken and written, other language skills of benefit.

Our Benefits:

  • Future-proof: We are growing and expanding. We are the market leader and offer you a permanent employment contract, vacation pay as well as 30 days of vacation and much more. (job bike, company pension scheme, etc.
  • Reconciliation of private and professional life: We offer mobile office and flexible working time models.
  • Career: We promote you! There are great opportunities within the PHOENIX Group.
  • Continuing education: We would love to - we are happy if you are eager to learn. The PHOENIX Learning World offers you an exclusive range of further training courses.
  • Team: This is how we work. We promote team cohesion through small and large events.


Please apply online including your salary expectation and your earliest possible starting date. Your contact person is Florian Thome. We are looking forward to your application!


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